Privacy Policy

Last updated: 12th September, 2022

This privacy notice describes how and why I might collect, store, use, and process your information when you visit/use the website at:  https://www.swimdermere.com

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with the policies and practices, please do not use the website. If you still have any questions or concerns, please contact Taylor Butler-Eldridge at: tb585@exeter.ac.uk.

SUMMARY OF KEY POINTS

This summary provides key points from this privacy notice, but you can find out more details about any of these topics below.

What personal information do I process? When you visit, use, or navigate the website, I may process personal information of yours when you use the website.

Do I process any sensitive personal information? I do not process sensitive personal information through the website.

Do I receive any information from third parties? I do not receive any information from third parties.

How do I process your information? I process your information to provide, improve, and administer the website, communicate with you, for security and fraud prevention, and to comply with the law. I may also process your information for other purposes with your consent. I process your information only when I have a valid legal reason to do so.

How do I keep your information safe? I have organisational and technical processes and procedures in place to protect your personal information, including secure Cloud Storage managed by the University of Exeter (UoE). However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so I cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat the UoE’s security and improperly collect, access, steal, or modify your information.

What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.

How do you exercise your rights? The easiest way to exercise your rights is by contacting me at tb585@exeter.ac.uk. I will consider and act upon any request in accordance with applicable data protection laws.

1. WHAT INFORMATION DO I COLLECT?

In Short: I collect personal information that you provide.

I collect personal information that you voluntarily provide when you express an interest in obtaining information about the research or website, when you visit/use the website, or when you contact me.

Personal Information Provided by You: The personal information that I collect depends on the context of your interactions with the website, the choices you make, and the features you use. The personal information I collect may include the following via the contact form:

• names
• email addresses

Sensitive Information: I do not process sensitive information through the website.

All personal information that you provide must be true, complete, and accurate, and you must notify me of any changes to such personal information.

Information automatically collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit the website.

I automatically collect certain information when you visit, use, or navigate the website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use the website, and other technical information. This information is primarily needed to maintain the security and operation of the website, and for internal analytics and reporting purposes.

I also collect information through cookies and similar technologies.

The information I collect includes:

• Log and Usage Data. Log and usage data is service-related, diagnostic, usage, and performance information the websites servers automatically collect when you access or use the website and which I record in log files. Depending on how you interact with this website, this log data may include your IP address, device information, browser type, and settings and information about your activity (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called ‘crash dumps’), and hardware settings).
• Device Data. I collect device data such as information about your computer, phone, tablet, or other device you use to access the website. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.
• Location Data. I collect location data such as information about your device’s location, which can be either precise or imprecise. How much information I collect depends on the type and settings of the device you use to access the website. For example, I may use GPS and other technologies to collect geolocation data that tells me your current location (based on your IP address). You can opt out of allowing me to collect this information either by refusing access to the information or by disabling your Location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the website.

2. HOW DO I PROCESS YOUR INFORMATION?

In Short: I process your information to provide, improve, and administer the website, communicate with you, for security and fraud prevention, and to comply with the law. I may also process your information for other purposes with your consent.

I process your personal information for a variety of reasons, depending on how you interact with the website, including: to save or protect an individual’s vital interest. I may process your information when necessary to save or protect an individual’s vital interest, such as to prevent harm.

3. WHAT LEGAL BASES DO I RELY ON TO PROCESS YOUR INFORMATION?

In Short: I only process your personal information when I believe it is necessary and I have a valid legal reason (i.e. legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfil the contractual obligations, to protect your rights, or to fulfil legitimate research interests.

The General Data Protection Regulation (GDPR) and UK GDPR require me to explain the valid legal bases I rely on in order to process your personal information. As such, I may rely on the following legal bases to process your personal information:

• Consent. I may process your information if you have given me permission (i.e. consent) to use your personal information for a specific purpose. You can withdraw your consent at any time.
• Legal Obligations. I may process your information where I believe it is necessary for compliance with my legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend my legal rights, or disclose your information as evidence in litigation in which I am involved.
• Vital Interests. I may process your information where I believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

4. DO I USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: I may use cookies and other tracking technologies to collect and store your information.

This Cookie Policy explains what cookies are and how I use them, the types of cookies the website uses i.e, the information I collect using cookies and how that information is used, and how to control the cookie preferences. You can at any time change or withdraw your consent from the Cookie Declaration at the bottom of the website.

What are cookies? Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help make the website function properly, make it more secure, provide better user experience, and help me understand how the website performs and to analyse what works and where it needs improvement.

How do I use cookies? As most of the online services, the website uses first-party and third-party cookies for several purposes. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.

The third-party cookies used on the website are mainly for understanding how the website performs, how you interact with the website, keeping the services secure, and all in all providing you with a better and improved user experience and help speed up your future interactions with the website.

What types of cookies do I use?

Essential: Some cookies are essential for you to be able to experience the full functionality of the site. They allow me to maintain user sessions and prevent any security threats. They do not collect or store any personal information.

Statistics: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit, etc. These data help me understand and analyse how well the website performs and where it needs improvement.

Functional: These are the cookies that help certain non-essential functionalities on the website. These functionalities include embedding content like videos or sharing content of the website on social media platforms.

Preferences: These cookies help me store your settings and browsing preferences like language preferences so that you have a better and efficient experience on future visits to the website.

How can I control the cookie preferences ? When you first visit the website, please click the ‘Cooking Settings’ button on the bottom bar to change your preferences or withdraw your consent entirely. In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more about how to manage and delete cookies, please visit: www.allaboutcookies.org.

5. HOW LONG DO I KEEP YOUR INFORMATION?

In Short: I keep your information for as long as necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law.

I will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law. No purpose in this notice will require keeping your personal information for longer than September 2034.

When I have no ongoing legitimate need to process your personal information, I will destroy such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then I will securely store your personal information and isolate it from any further processing until deletion is possible.

6. HOW DO I KEEP YOUR INFORMATION SAFE?

In Short: I aim to protect your personal information through a system of organisational and technical security measures, including Cloud Storage, which is controlled by the University of Exeter (UoE).

I have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information I process. However, despite the safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so I cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat the security and improperly collect, access, steal, or modify your information. Although I will do my best to protect your personal information, transmission of personal information to and from the website is at your own risk. You should only access the website within a secure environment.

7. DO I COLLECT INFORMATION FROM MINORS?

In Short: I do not knowingly collect data from or market the website to children under 18 years of age.

I do not knowingly solicit data from or market to children under 18 years of age. By using the website, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the website. If I learn that personal information from users less than 18 years of age has been collected, I will take reasonable measures to promptly delete such data. If you become aware of any data I may have collected from children under age 18, please contact me at tb585@exeter.ac.uk.

8. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: In some regions, such as the European Economic Area (EEA) and United Kingdom (UK), you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your participation at any time.

In some regions (like the EEA and UK), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting me at tb585@exeter.ac.uk.

I will consider and act upon any request in accordance with applicable data protection laws.

If you are located in the EEA or UK and you believe I are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details at: https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

If you are located in Switzerland, the contact details for the data protection authorities are available at: https://www.edoeb.admin.ch/edoeb/en/home.html.

Withdrawing your consent: If I am relying on your consent to process your personal information, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting me at tb585@exeter.ac.uk

However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Cookies and similar technologies: Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of the website. To opt out of interest-based advertising by advertisers on the website, visit: http://www.aboutads.info/choices/.

If you have questions or comments about your privacy rights, you may email me at tb585@exeter.ac.uk.

9. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (‘DNT’) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, I do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that I must follow in the future, I will inform you about that practice in a revised version of this privacy notice.

10. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.

California Civil Code Section 1798.83, also known as the ‘Shine The Light’ law, permits the websites users who are California residents to request and obtain from me, once a year and free of charge, information about categories of personal information (if any) I disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which I shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to me using the contact information provided below.

If you are under 18 years of age, reside in California, you have the right to request removal of unwanted data that you share through/on the website. To request removal of such data, please contact me using the contact information provided below and include the email address used and a statement that you reside in California. I will then do my best to remove this data.

11. DO I MAKE UPDATES TO THIS NOTICE?

In Short: Yes, I will update this notice as necessary to stay compliant with relevant laws.

I may update this privacy notice from time to time. The updated version will be indicated by an updated ‘Revised’ date and the updated version will be effective as soon as it is accessible. If I make material changes to this privacy notice, I may notify you either by prominently posting a notice of such changes or by directly sending you a notification. I encourage you to review this privacy notice frequently to be informed of how I am protecting your information.

12. HOW CAN YOU CONTACT ME ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email Taylor Butler-Eldridge at tb585@exeter.ac.uk.

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA I COLLECT FROM YOU?

You have the right to request access to the personal information I collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please email Taylor Butler-Eldridge at tb585@exeter.ac.uk